Event Crashers Booking Terms and Frequently Asked Questions

What are we paying for?

Event Crashers predominantly either offer a 4 piece band consisting of 2 male vocalists, keyboards, guitar, bass guitar and drums. Alternatively we offer a 8 piece band consisting of 1 female vocalist, a horn section (trumpet, trombone and sax) plus all components of the 4 piece band. Our musicians are all vetted and of the highest standard. We provide a full PA, par lighting and all backline equipment.

What are your standard performance times?

We either offer 2 x 1 hour sets or 3 x 40 minute sets traditionally starting between 8-9pm. If you require an early start or a late finish, this can be arranged just contact us for more information. If you wish us to play beyond midnight, we can do this for an additional fee, charged in multiples of half an hour. Please contact us for rates.

How long is your break and do you provide background music during this time?

Our breaks are 30-60 minutes and we will take this generally to coincide with your evening buffet, or alternatively to tie in with your wishes. During the break, we provide background music for your guests through our PA, at a volume conducive to your guests chatting. If you wish to provide your own recorded music for during the break, please provide this as a playlist on an iPod (or similar) as we do not carry a CD player in our equipment. Please note, we can provide a laptop dj service at an additional cost.

When will you arrive and how long does it take you to set up?

We will arrive generally about 90 – 120 minutes before our contracted start time (traditionally 6pm) so that we can set up as soon as the venue is ready for us. It takes 60 minutes to set up in most venues, dependent on ease of access. In some cases, events can run late, and although we will try to make up time if this happens, we cannot be held responsible if we are unable to start at our contracted time as a result of this delay. Please contact us if you require an early set-up.

Where are you based, and will you travel for our wedding?

We are all based in and around London and traditionally cover the capital and home counties, we will travel anywhere in the UK, contact us for costings of performing at your event.

How will we pay you?

To secure Event Crashers at your event we require a 30% deposit in advance, the remaining balance is required the week of the event or on the night depending of your preference. We regret that we are not able to accept payment by credit/debit card. Also, please note that we are unable to accept payment by cheque on the night. All deposits are NON refundable however should your plans change, we will endeavour to offer another performance date to suit, but cannot guarantee that we will be available. This rebooking option is under the proviso that the rebooking is within 18 months of the original date booked.

Do you have any special offers?

From time to time we do – best give us a call or send a message.

Also reduced rates are typically available for Sunday to Thursday in the peak months of April, May, June, July, August, Sept and December as well as throughout Feb, March, October and November (excludes any Sunday directly before a Bank Holiday).

Are deposits refundable if I want to cancel my event?

All deposits are NON refundable.

What kind of music do you play?

Our song list includes pop from the 60s up to the latest chart hits, rock/indie, and even jazz and swing. We will tailor our set to both your requirements and those of your guests.

Will you learn a specific song for our first dance?

Yes. If it is suitable for a 4 piece or 8 piece band (depending on what you’ve booked), we will learn your first dance. All we would ask is that you give us 4 weeks notice of this song so that we can practise and learn it for you to our high standards. Please email us if you require us to learn more than 1 songs for you.

Can we choose your playlist?

You can let us know if there are any songs you definitely DO NOT want us to play. However, we are very experienced at choosing the right song for the right time to keep the party going, so we would prefer to be left to do our job as well as we can by having the freedom to choose our set as to what the crowd are being receptive to on the night.

My friend/family member is a singer. Can he/she join you for a song?

Yes, but ONLY with prior agreement. If we are approached on the night, we are under no obligation to agree. It will depend on whether we think it is appropriate to do so, and also whether the person asking is confident enough to sing with a live band and potentially without lyrics.

Are there long gaps between songs when you play live?

No. As we play, we assess the mood of your guests and tailor our song choices accordingly. These are communicated through the band so that we can commence the following song seamlessly.

What do you require the venue to provide?

An area of 14 ft sq for 4 piece band and 18ft for a 8 piece. we do require a flat level playing surface to set up on, our equipment is very heavy and can move if set up on an un-level or bumpy surface. A minimum of 2 x 240v mains plug sockets, although more is always useful, 3 parking space and enough meals to feed the band.

Do you need food on the night?

It would be very nice if we could get a hot meal in the evening.

My venue has a sound limiter. Have you played / can you play with one of these present?

Yes, we have played in venues where there have been sound limiters many times, some of them set at very low level. If you know your venue has one of these, you should let us know in advance.

Do you have your own lights?

We have lights for the stage and can provide lights for the dance floor at an additional cost.

Do you have public liability insurance and is your equipment PAT-tested?

Yes to both points. We have public liability insurance covering up to £10 million and our equipment is PAT tested.

Can we use your PA speakers for the speeches?
If you have organised for us to be set up early enough you can use our system for your speeches.

What will you wear?

We traditionally wear skinny jeans, white shirts, waist jackets and skinny blue ties and sometimes trilbys. We can wear different attire if required, please let us know if you need us to wear something different for your event.

Can I provisionally book the band?

Unfortunately not. We operate on a ‘first come, first serve’ basis. If you wish to book, we would advise you pay your deposit as quickly as possible, as this is the only way we can guarantee your booking.

Can I keep in touch with you in the lead up to my wedding?

Of course! If you have any questions, we would greatly appreciate if you could check for the answer in the Terms and Conditions or here on the FAQs page before making contact. If you would still like to get in touch, then please do so via email or by phone.

How far in advance do you get booked up?

We have bookings for the next two years and would recommend at least one year in advance if you are getting married in the summer months. Six months at any other time is OK, although we can’t guarantee availability. Please contact us to discuss bookings.